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Schedule the session

  • Use Training Center to deliver online classes, training, and e-learning. Training Center is the recommended tool for faculty because it has the best features and settings. Note that it is available to faculty/staff only.
  • Use Meeting Center to meet online, collaborate, and share content. Meeting Center enables participants to join meetings (but not host meetings) via mobile devices, including the iPad and Android tablets. 

The following instructions assume you are using one of the following web browsers: Internet Explorer or Firefox (PC) or Safari (Mac).

Training Center Setup

To set up your conference:

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11 Steps

  1. Go to Temple's WebEx web site (http://webex.temple.edu) and log in with your AccessNet username and password.
  2. Click the Training Center tab.
  3. In the left navigation panel, under Set Up, click Training Manager.
  4. If this is the first time you are using WebEx, click Set Up. Otherwise, click Cancel. If you are using Internet Explorer: a) Click the yellow information bar at the top of the window and select Install This Add-on. b) When prompted to allow the program to make changes to your computer, click Yes. If you are using Mozilla Firefox, you may see a message that the Training Manager software cannot be installed because Java is disabled in your web browser. If this message appears, click the "Additional Web Browser Setup Steps" tab.
  5. If you clicked Set Up, the Training Manager software will be downloaded and installed on your computer. When the installation is complete, click OK.
  6. In the left navigation bar, under Host a Session, click Schedule Training.
  7. Under Session and Access Information: a) Type a topic for the session. b) Check the box next to Send a copy of the attendee invitation to me.
  8. Under Audio Conference Settings, you can optionally select Mute attendees upon entry.
  9. Under Date and Time, select the date, time, and estimated duration of the session.Notes: • By default, attendees will be able to join five minutes before the start time. It is good practice, however, to increase this time setting to 15 minutes or greater. This allows some extra time for attendees to become comfortable with the software and to work out any glitches they encounter with their microphone, speakers, webcam, etc. As a host, however, you would still be required to start the session and to be present during this preliminary time. • If you are planning to hold a session on a regular basis, under Occurrence, click Recurring single-session class (attendees register for one session). Then specify the details about when the session will recur (for example, Weekly or Monthly) and when it will end. Note that you are not limited to the details you enter on this screen. As long as you have the email invitation that contains the link to the session, you can start the session at any date and time.
  10. Scroll to the bottom of the page and click Schedule.
  11. On the Session Scheduled confirmation screen, click OK.

Meeting Center Setup

To set up your conference:

1 of

12 Steps

  1. Go to Temple's WebEx web site (http://webex.temple.edu) and log in with your AccessNet username and password.
  2. Click the Meeting Center tab.
  3. In the left navigation panel, click Set Up to view the Set Up options. Then click Meeting Center.
  4. If this is the first time you are using WebEx, click Set Up. Otherwise, click Cancel.If you are using Internet Explorer: When prompted to allow the program to make changes to your computer, click Yes.If you are using Mozilla Firefox, you may see a message that the Training Manager software cannot be installed because Java is disabled in your web browser. If this message appears, click the "Additional Web Browser Setup Steps" tab.
  5. If you clicked Set Up, the Meeting Manager software will be downloaded and installed on your computer. When the installation is complete, click OK.
  6. In the left navigation bar, under Hos​t a Meeting, click Schedule a Meeting.
  7. Click the Advanced Scheduler link near the top.
  8. Type a Meeting topic. Then click the Date & Time link on the right.
  9. Select the date, time, and estimated duration of the session. If this meeting will reoccur on a regular basis, select one of the following Recurrence options: Daily, Weekly, Monthly, or Yearly.
  10. Click the Invite Attendees link on the right.
  11. Check the box next to Send a copy of the invitation email to me.
  12. Click Schedule Meeting or Start. 

Additional Web Browser Setup Steps

Mozilla Firefox on the PC

If a message appears indicating that the Training Manager or Meeting Manager software cannot be installed because Java is disabled in your web browser, perform the following steps to download and install the WebEx software:

Notes:

  • You must have administrator privileges on your computer to use this installer.
  • The following sample screens are for WebEx Training Center, but are very similar to the ones that appear for WebEx Meeting Center.
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13 Steps

  1. Double-click the download link in the second paragraph of the Java Not Enabled message.
  2. Under WebEx Training Manager or WebEx Meeting Manager, click Windows (for Firefox or Chrome browsers).
  3. Click Save File.
  4. In the Downloads window, double-click the attcns.msi (Training Manager) or atmcns.msi (Meeting Manager).
  5. Click Run.
  6. Select the Firefox option. Then click OK.
  7. At the Welcome to the InstallShield Wizard window, click Next.
  8. Review the license agreement. If you agree with the terms, click I accept the terms in the license agreement and then click Next.
  9. Click Next.
  10. Click Install.
  11. Windows may prompt you twice to allow WebEx to install software on your computer. Click Yes at these prompts.
  12. When notified the installation wizard completed, click Finish.
  13. Return to the Meeting Center or Training Center tab to continue the setup process.